NPHC Intake Requirements

Office of Fraternity and Sorority Life
Duke University
February 2004

1.    Fraternity/Sorority must be recognized by the University

Recognition is the formal process by which Duke University permits a fraternity or sorority to function on campus, conduct membership/intake activities, and be considered part of the university.  For a fraternal organization to obtain recognition through the Office of Fraternity and Sorority Life (FSL), it must:

• Operate under a constitution and bylaws that have been approved by FSL and one of the recognized Greek governing councils: Interfraternity Council (IFC), Inter-Greek Council (IGC), National Pan-Hellenic Council (NPHC), Panhellenic Association (Panhel).
• Demonstrate sound financial standing.
• Be affiliated with an inter/national fraternity or sorority.  Note: the National Pan-Hellenic Council will only consider requests for recognition by NPHC-affiliated organizations.
• The requesting organization must be in compliance with the rules and regulations established by the national affiliate.
• Present an initial membership list of at least three (3) currently registered, degree-seeking students who are not on academic or disciplinary probation.  Note: while Duke recognizes that some organizations share membership with other colleges and universities, this relationship must be approved by FSL.
• Identify a person, who is not an undergraduate, to serve as the chapter advisor.
  

2.    Fraternity/Sorority must be in good standing with the Duke University NPHC

An organization of the Duke NPHC is a member in good standing if:
a)    It is fully recognized as active by its national organization;
b)    It pays its Duke NPHC dues;
c)    It is in compliance with NPHC and Duke policies.

3.    Provide name and contact information for chapter advisor, on-campus advisor (if applicable), and current membership.

4.    Provide a letter from the Chapter Advisor on official letterhead approving the intake process and approving the schedule of events and activities being planned for intake.

5.    Provide a list of students undergoing intake process including their contact information.  Note: membership may be extended to students in the spring of their first year.  Upperclass students may receive bids, or invitations to join recognized chapters, at any time.

The above requirements must be met and documentation submitted to the Office of Fraternity and Sorority Life, 07 Bryan Center, prior to beginning any form of intake.  Failure to meet these requirements may result in sanctions and/or judicial action.

For more information about National Pan-Hellenic Council Intake click here.